Contract Details: 4600000504
Contract
Vendor Name:
S I SYSTEMS PARTNERSHIP
Description:
INFORMATION TECHNOLOGY CONSULTANTS
Economic Object Code:
473
Instrument Type:
Standing Offer/Supply Arrangement Agreement
Commodity Type:
Service
Commodity Code:
R019
Organization:
Department of Justice Canada
Vendor Postal Code:
T2P
Comments:
The Department of Justice has implemented SharePoint as it’s knowledge management solution and has two separate use cases for the solution at the department.
For a contract with task authorizations, the realized amount of the contract is contingent on the number of task authorizations issued and may be less than the amount proactively disclosed, dependent on the operational requirements of the department.
The first is for corporate knowledge management which is branded as Digital Workspace (DW). This use case is to support all departmental users in providing repositories for corporate knowledge structured at functional/divisional breakdowns typically. The department recently migrated to SharePoint 2016 with a goal to move to SharePoint Online in the near term.
The second use case is for legal knowledge management. SharePoint is used as the backend storage solution for documents being managed in the Departmental Legal Case Management system LEX. Each legal case file in LEX has a corresponding document library created in SharePoint to create, store and manage all documents associated to the case. There are currently 38 million documents being managed in approximately 820 thousand LEX document libraries. Access permissions are controlled through the LEX application and synchronised in SharePoint through a third party product; CB Replicator.
The Contractor’s SharePoint Developers (Programmer/Analyst – Level 3 and/or Level 2) will propose recommendations for improvements, develop fixes for bugs, adapt the application(s) to new client requests, develop a mobile solution, redevelop code where necessary to improve performance, provide ongoing support, and assist in the upgrade to new versions of SharePoint and or LEX including to the cloud.
Additional Comments:
TBIPS Tier 1 SharePoint Developer Programmer Level 2 & 3
Buyer Name:
Ryan, Greig
Date and Value
Reporting Period:
2025-2026-Q1
Contract Date:
May 13, 2025
Contract Period Start Date:
May 13, 2025
Contract Period End or Delivery Date:
Mar 31, 2030
Total Contract Value:
$2,000,000.00
Original Contract Value:
$2,000,000.00
Applicable Trade Agreements
| Canadian Free Trade Agreement |
| Canada-Chile Free Trade Agreement |
| Canada-Colombia Free Trade Agreement |
| Comprehensive Economic Free Trade Agreement |
| World Trade Organization – Agreement on Government Procurement |
| Canada-Honduras Free Trade Agreement |
| Canada-Korea Free Trade Agreement |
| Canada-Panama Free Trade Agreement |
| Canada-Peru Free Trade Agreement |
| Comprehensive and Progressive Agreement for Trans-Pacific Partnership |
| Canada-Ukraine Free Trade Agreement |
| Canada-United Kingdom Trade Continuity Agreement |
Additional Details
Procurement Identification Number:
4600000504
Solicitation Procedure:
Competitive – Open Bidding
Limited Tendering Reason:
None
Contracting Entity:
Contract awarded by the department.
Standing Offer Number:
EN578-170432/251/EI
Trade Agreement Exceptions and Exclusions:
None
Comprehensive Land Claims Agreement:
Not Applicable
Procurement Strategy for Indigenous Business:
1. None
Indigenous Business excluding PSIB:
No
Intellectual Property:
No IP Terms in Contract
Potential Commercial Exploitation:
No
Former Public Servant:
No
Ministers Office Contracts:
No
Country of Vendor:
Canada
Number of Bids:
3
Article 6 Government Contract Exceptions:
Not applicable
Award Criteria:
Highest Combined Rating of Technical Merit and Price
Socio-Economic Indicator:
None