Grants and Contributions:

Title:

Improving accessibility to archives and optimizing archive management

Agreement Number:

2324-0014

Agreement Value:

$47,865.00

Agreement Date:

Apr 1, 2023 - Mar 31, 2024

Description:

The Canadian Railroad Historical Association (CRHA) Archives and Documentation Centre wishes to improve accessibility to its archives, while optimizing its archive management. To this end, a targeted analysis was conducted in 2021. Four commercially available systems, including the one currently used by the Centre, were evaluated in depth based on the needs of the organization and its clients. The results of this analysis led to the selection of AtoM software. The current project consists of installing the AtoM software in the Centre’s infrastructure and configuring it based on the internal classification plan. Then, the descriptive, bibliographic and image records contained in ArchiLog—the software currently used at the Centre—will be migrated, and a quality validation and adjustments will take place as needed.

Organization:

Library and Archives Canada

Expected Results:

In the short term, a complete validation of 31,609 records will be carried out, and there will be the immediate release of all these records and images on the web portal. In the long term, the ultimate goal is to have a new integrated management system for the Centre’s archives in order to provide an advanced and comprehensive search engine for users and to be able to disseminate all records and images of the Centre’s documents.

Location:

Saint-Constant, Quebec, CA J5A 1G7

Reference Number:

129-2023-2024-Q1-00010

Agreement Type:

Contribution

Report Type:

Grants and Contributions

Recipient Business Number:

108990 lib 397 fol 301

Recipient Type:

Not-for-profit organization or charity

Recipient's Operating Name:

Exporail

Recipient's Legal Name:

Canadian Railroad Historical Association / Association canadienne d'histoire ferroviaire

Program:

Documentary Heritage Communities Program

Program Purpose:

The Documentary Heritage Communities Program supports the development of Canada's local archival and library communities by increasing their capacity to preserve, provide access to, and promote local documentary heritage.