Annual Report on Travel, Hospitality and Conference Expenditures
Library and Archives Canada 2018 - 2019
As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on travel, hospitality and conference expenditures for Library and Archives Canada for the fiscal year ended March 31, 2019.
Travel, hospitality and conference expenditures incurred by a federal department or agency relate to activities that support the department or agency’s mandate and the government’s priorities.
Mandate:
The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada (LAC), whose mandate is : to preserve the documentary heritage of Canada for the benefit of current and future generations; to serve as a source of enduring knowledge accessible to all, contribution to the cultural, social and economic advancement of Canada as a free and democratic society; to facilitate in Canada cooperation among the communities involved in the acquisition, preservation and diffusion of knowledge; and to serve as the continuing memory of the Government of Canada and its institutions.
Library and Archives Canada Travel, Hospitality and Conference Expenditures for Year ending March 31, 2019
Expenditure category |
Expenditures for year ended March 31, 2019 ($ thousands) |
Expenditures for year ended March 31, 2018 ($ thousands) |
Variance ($ thousands) |
|---|---|---|---|
| Travel | |||
Operational activities |
$391.00 |
$226.00 |
$165.00 |
Key stakeholders |
$354.00 |
$257.00 |
$97.00 |
Internal governance |
$9.00 |
$96.00 |
-$87.00 |
Training |
$352.00 |
$227.00 |
$125.00 |
Other |
$3.00 |
$7.00 |
-$4.00 |
| A. Total travel | $1,109.00 |
$813.00 |
$296.00 |
| B. Hospitality | $60.00 |
$62.00 |
-$2.00 |
| C. Conference fees | $3.00 |
$9.00 |
-$6.00 |
| Total [A+B+C] | $1,172.00 |
$884.00 |
$288.00 |
| International travel by minister and minister's staff (included in travel) | $0.00 |
$0.00 |
$0.00 |
Explanation of significant variances compared with previous fiscal year
Total travel:
Compared with fiscal year 2017–2018, departmental travel expenditures increased in 2018-2019; this variance is mainly explained by the following items:
1) In order to promote exchanges with the communities involved in the new program for the revitalization of Aboriginal languages and cultures, Library and Archives Canada’s travel expenses increased to support the Indigenous Advisory Circle.
2) As part of the project for the construction of the Gatineau 2 Preservation Centre,
Library and Archives Canada's travel expenses increased in order to increase knowledge related to a Public-Private Partnership (P3) project and an automated shelving and retrieval system (ASRS) for the new facility.
3) As part of the project to acquire a joint facility with the Ottawa Public Library, Library and Archives Canada incurred additional travel expenses to visit recent and relevant libraries in Calgary, Halifax and Montreal to learn best practices and lessons learned.
Hospitality:
Compared with fiscal year 2017–2018, the institution's hospitality expenditures decreased by $1,929 or 3 percent.
Conference fees:
Compared with fiscal year 2017–2018, the institution's conference fees decreased by $6,553 or 68 percent. This is due to a reduction in the number of Library and Archives Canada presenters at conferences.Minister and minister’s exempt staff - International travel:
-