Annual Report on Travel, Hospitality and Conference Expenditures
Library and Archives Canada 2019 - 2020
As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on travel, hospitality and conference expenditures for Library and Archives Canada for the fiscal year ended March 31, 2020.
Travel, hospitality and conference expenditures incurred by a federal department or agency relate to activities that support the department or agency’s mandate and the government’s priorities.
Mandate:
As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of the travel, hospitality and conference fees for Library and Archives Canada for the fiscal year ending March 31, 2020. It also provides the significant variance explanations from the previous fiscal year in each of these categories.
This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.
Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government's priorities.
The Canadian Parliament gave Library and Archives Canada a very broad mandate, which includes acquiring, processing, preserving and providing access to Canada's documentary heritage. Specifically, our institution is responsible for serving as the continuing memory of the Government of Canada and its institutions.
In its Three-Year Plan 2019-2022, Library and Archives Canada lays the foundation for expanding access to our holdings to more Canadians than ever before. It supports collaboration with national and international memory institutions to expand and enhance our documentary heritage at home and abroad. And it provides the heart of our organization—our employees—with the direction they need to realize our goals:
1. Engaged citizens. Accessible holdings: We will increase access to our collection and expand opportunities for the public to enhance LAC's holdings.
2. Adaptable organization. Sustainable collection: We will steward responsible growth of the collection and implement safeguards to preserve it for future generations.
3. Collaborative efforts. Magnified results: We will seek out and support collective solutions for a more cohesive and impactful documentary heritage community at home and abroad.
Library and Archives Canada Travel, Hospitality and Conference Expenditures for Year ending March 31, 2020
Expenditure category |
Expenditures for year ended March 31, 2020 ($ thousands) |
Expenditures for year ended March 31, 2019 ($ thousands) |
Variance ($ thousands) |
|---|---|---|---|
| Travel | |||
Operational activities |
$398.00 |
$391.00 |
$7.00 |
Key stakeholders |
$273.00 |
$354.00 |
-$81.00 |
Internal governance |
$13.00 |
$9.00 |
$4.00 |
Training |
$207.00 |
$352.00 |
-$145.00 |
Other |
$4.00 |
$3.00 |
$1.00 |
| A. Total travel | $895.00 |
$1,109.00 |
-$214.00 |
| B. Hospitality | $59.00 |
$60.00 |
-$1.00 |
| C. Conference fees | $2.00 |
$3.00 |
-$1.00 |
| Total [A+B+C] | $956.00 |
$1,172.00 |
-$216.00 |
| International travel by minister and minister's staff (included in travel) | $0.00 |
$0.00 |
$0.00 |
Explanation of significant variances compared with previous fiscal year
Total travel:
Compared with fiscal year 2018–2019, departmental travel expenditures decreased by $214,690 mainly explained by the following items:
1) Continued efforts by Library and Archives Canada (LAC) to ensure the most efficient and economical management of travel expenditures by promoting the use of available technologies (online training, teleconferencing and videoconferencing) account for the decrease in expenditures in this category.
2) Library and Archives Canada (LAC) has begun construction of its new preservation facility (Gatineau 2) and given the advanced stage of this project, travel expenses have decreased.
Hospitality:
Compared with fiscal year 2018–2019, the institution's hospitality expenditures have not changed significantly.
Conference fees:
Compared with fiscal year 2018–2019, the institution's conference fees have not changed significantly.Minister and minister’s exempt staff - International travel:
-